Logistics and Sales Administrator

HGV Traders

About the role

Logistics and Sales Administrator- Temporary position (18 months)Volvo BusLocation: WarwickSalary: up to £28,000 dependent on experienceJoin our dynamic team at Volvo Buses based at our Warwick headquarters. Our new electric bus range is growing in the marketplace, it is a hugely exciting time to join our team. As a Sales Administrator, you will play a pivotal role in supporting the wider business and contributing to the success of our electric bus venture. In this role, you will take responsibility and ownership of the administration for all areas in relation to the logistics and sale of all new bus sales as well as, building strong relationships with internal and external stakeholders.This would be an amazing opportunity for an experienced administrator to join us to support our Sales Teams in delivering service excellence.What we have to offer:Professional growth and development: Unlock your potential through various training and development opportunities.Pension scheme: Matched up to 5% of your salary, including death in service cover.Medical Insurance: Medical insurance coverage is provided by Bupa.Employee Assistance Programme: Take advantage of our wellness, mindfulness, and counselling services to support your overall well-being.Generous holiday allowance: 25 days holiday PLUS bank holidays.Discounts on various purchases: Enjoy savings on shopping vouchers, cinema tickets, holidays, and travel.Fitness perks: Access MyGymDiscounts and MyActiveDiscounts. Make use of our on-site gym.Convenient amenities: Benefit from free on-site parking Enhanced family-friendly policies: We value work-life balance and offer enhanced family-friendly policies, including maternity leave with 6 months full pay and 6 months half pay, as well as 5-week paternity leave.What’s in it for you?Who are you?This is a fast-paced role where you will work on delivering administration tasks to a very high standard. You will have excellent attention to detail and work with the highest level of integrity. Being a small team, teamwork is essential, and you will be willing to support your colleagues during periods of heavy workloads. Time management skills are essential for this target-driven role.Previous administration and Excel experience is essential and experience in accounting/credit management systems (SAP) would be advantageous.Who you will be working with include but not limited to:As a Logistics and Sales Administrator, you will be working closely with the Sales Support Manager, taking full ownership of the administration of all aspects of Volvo Bus. You will be joining a dynamic hardworking and busy team who enjoys meeting targets and having fun at the same time. The team are knowledgeable, friendly, and welcoming lending their knowledge.Your responsibilities:Responsible for sales procedures and ensuring they are understood and accepted throughout the organisation.Responsible for the timely ordering of chassis to the correct specification using the order administration system.Ensure chassis deliveries / bodybuilder programmes are synchronised to meet customer order requirements.Monitor progress of vehicle order against target, involving liaison with chassis factory, bodybuilders and customers in order to actively reduce capital tied up. Responsible for the administration of customer contracts from order to delivery / cash received.Liaise with finance companies to arrange invoices and payments. Ensure customers are invoiced to agreed contractual terms.Responsible for the administration of bodybuilder invoices for payments according to agreed terms.Issue warranty information as required and update the warranty system with registration details.Prepare and issue weekly / monthly and ad hoc reports to a high standard.Work in accordance with Volvo Group UK standards of health, safety, quality and environmental care. Any other duties that may be reasonably requested by your manager. Join the Volvo Group today and be part of a leading global organisation! If you know someone who would excel in the Sales administrator position at Warwick, we encourage you to refer them or share this opportunity with them!We value your data privacy and therefore do not accept applications via mail. Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide. Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities. At Volvo Buses you join one of the world’s leading providers of sustainable people transport solutions. What we do affects millions of people around the world: passengers, drivers, customers; in fact, entire cities and countries. This job gives you the opportunity to work with the future of people transportation and infrastructure. We have a strong culture of working together to help each other, sharing knowledge and experience. Together, we shape the world we want to live in.